All posters at the 2023 Poster Session will be e-posters. ePosterBoards is providing technical support for this event. At the event presenters will have the option to use their own device (e.g., laptop, tablet) or an ePosterBoards tablet to display their presentation. If you use ePosterBoards tablet, you must submit your poster in advance. See details below.
Step 1: Register your poster
Poster registration closed on Friday, September 22, 2023.
Step 2: Create your poster
Choose from e-poster design templates linked below. These templates provide a framework for you to update as needed. Feel free to customize the headings, photos, and order of slides to suit your poster topic.
Prefer to design your own e-poster? Just be sure to review guidelines below.
Formatting Guidelines:
- The goal of your presentation should be readability. Since you are not constrained to a single-page poster, you can display your content across multiple slides (maximum of five recommended). Avoid too much content per page, and include imagery for visual interest.
- Design your poster in PowerPoint
- Font: Choose Arial, Calibri, or Times New Roman. Font size should be larger than 28 points.
- Slide dimensions: 40.97 inches by 23.04 inches (1920 x1080 pixels / 16:9 ratio)
- Landscape orientation
- Select “Setup Show” under the "Slide Show" heading. Then select “Loop continuously until Esc.”
- Embedded videos can be displayed in the following formats: .mov, .mp4, .m4v, and mpeg. Save your presentation as .pptx to ensure all your embedded images and video are included. Plan to upload your video file along with your presentation.
For additional guidance, view the technical webinar that ePosterBoards hosted for presenters on September 14. Topics include: a review of e-poster templates, design and presentation tips, formatting and submission guidelines, and presentation device options.
Contact ePosterBoard Support with any questions or to do a trial run of your presentation to ensure the sizing and clarity works for you and your team. You can also reach out directly to Virginia Saurer or Edwardo Chacon Barahona.
Step 3: Complete adaptor form
All presenters should complete the Presenter Adapter Form.
Step 4: Upload your poster
If you did not upload your presentation by the October 20 deadline, you can bring your presentation to the event on a thumb drive, and ePosterBoards staff will upload it to a tablet during presenter check-in between 12:45 and 1:45 pm.
If you will use your own device (e.g., laptop, tablet) at the poster session, you do not need to upload your poster. Please plan to use own device if your presentation is in a format other than PowerPoint, such as Illustrator or Prezi, or if you have videos in your presentation that are over 500 MB.
Need to make a change to your submitted presentation? Review how to request to edit your presention and submit an updated file.
On the day of the event, plan to bring a copy of your presentation (and any linked videos or Excel files) on a flash drive for backup.
ePosterBoards also recommends saving backup files on your laptop, your cloud storage, or email attachments.